Mail

Mail

With a unified process for managing all mail – from your data box and physical mail, you can efficiently process incoming messages, inform relevant colleagues and easily address questions. All incoming messages and documents are logged and accessible to users with the right permissions. You can easily track when and what messages arrived or sent, and how internal communication regarding specific messages was handled. With the ability to approve by mail type or approval matrix, you can be sure that your work with data messages is controlled and secure. Say goodbye to email forwarding, attachment hashing and paper circling around the office.

Mail

Mail

With a unified process for managing all mail – from your data box and physical mail, you can efficiently process incoming messages, inform relevant colleagues and easily address questions. All incoming messages and documents are logged and accessible to users with the right permissions. You can easily track when and what messages arrived or sent, and how internal communication regarding specific messages was handled. With the ability to approve by mail type or approval matrix, you can be sure that your work with data messages is controlled and secure. Say goodbye to email forwarding, attachment hashing and paper circling around the office.

Managing both physical and electronic mail with a unified process

Automatic distribution

The possibility of automatic distribution of data messages to recipients within the company according to pre-set rules and sorters (e.g. messages from the Social Security Agency go to the accountant).

Storage of messages

Messages are stored without concern for automated deletion, including original files as it occurs in data boxes.

Audited communication

Communication regarding the preparation of data messages and the handling of incoming messages is carefully audited, increasing transparency.

PDF preview

Preview PDF documents directly in the browser without downloading.

Defined terms

Clearly defined deadlines for handling data reports to help you keep track and manage your work efficiently.

Access control

Strict control of access to data messages, including access to their files, ensuring data security and protection.

Real-time tracking

Complete overview of approval progress and audit trails.

Customized reports

Pre-defined and user-modifiable reports for reporting and analysis.

Managing both physical and electronic mail with a unified process

Automatic distribution

The possibility of automatic distribution of data messages to recipients within the company according to pre-set rules and sorters (e.g. messages from the Social Security Agency go to the accountant).

Storage of messages

Messages are stored without concern for automated deletion, including original files as it occurs in data boxes.

Audited communication

Communication regarding the preparation of data messages and the handling of incoming messages is carefully audited, increasing transparency.

PDF preview

Preview PDF documents directly in the browser without downloading.

Defined terms

Clearly defined deadlines for handling data reports to help you keep track and manage your work efficiently.

Access control

Strict control of access to data messages, including access to their files, ensuring data security and protection.

Real-time tracking

Complete overview of approval progress and audit trails.

Customized reports

Pre-defined and user-modifiable reports for reporting and analysis.

Use in practice

Carolina now centralizes the reception and sending of data messages without knowledge of access data to all holding companies. Messages are stored directly in TAS and immediately displayed in PDF preview, eliminating unnecessary downloading and forwarding. Caroline is assisted by the automatic inbox sorter and thanks to this, the accountant Lenka commented on the sickness report without any delay. If Lukáš from the marketing department needs to send a mail requesting to rent a public space to the Prague 1 city office, Karolína has to approve his prepared report.

Use in
practice

Carolina now centralizes the reception and sending of data messages without knowledge of access data to all holding companies. Messages are stored directly in TAS and immediately displayed in PDF preview, eliminating unnecessary downloading and forwarding. Caroline is assisted by the automatic inbox sorter and thanks to this, the accountant Lenka commented on the sickness report without any delay. If Lukáš from the marketing department needs to send a mail requesting to rent a public space to the Prague 1 city office, Karolína has to approve his prepared report.

Would you like to digitize this process in your company as well?

Contact us for more information.

Contact us for more information.

Check out our solutions for other processes

Check out our solutions for other processes

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Check out our solutions for other processes

Check out our solutions for other processes

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