Supplier Invoice
‍workflow for ŠkoFIN

objectives
AND REQUIREMENTS

Volkswagen Financial Services initiated a tender to design and implement a workflow for supplier invoices.

The main objectives of the selection procedure were:

• automating the process, setting up an electronic workflow to speed up and simplify work with invoices, eliminate unnecessary administration and reduce physical contact with documents,
• user-friendly, easy-to-maintain and stable WF tool,
• implementation of the document digitization tool, data mining is not primarily required,
• WF implementation.

In the selection procedure Team assistant platform was selected.

solutions
we provided

We deployed Team assistant for Received Invoices, Purchase Orders and Service Invoices areas. Unified processing rules were set for these processes.

We have created an integration interface between individual systems and Team assistant. In the case of received invoices, we monitor payments of received invoices in the SAP system.

We have created an integration interface between the existing internal information system and Team assistant. The invoices are scanned and mass imported into the Team assistant through the scanning workplace, where they are processed and archived.

BENEFITS
and added value

With the introduction of the Team assistant application, approximately 60,000 service invoices, 2,500 received invoices and 1,500 orders can be conveniently processed each year. There were great financial savings especially thanks to the automation in the area of service invoices.